Galoá is abstract management software for scientific conferences: it runs your call for papers, routes submissions through configurable peer review, and builds the programme from what your committee accepts. Then it does the part most platforms leave out — publishing the accepted work as open-access proceedings, with ORCID credit for authors and reviewers and Crossref DOIs for the editions that contract them. Most abstract management ends at the programme. This one ends in the scientific record.
165,000+
Papers Published From Accepted Submissions
Since 2015
Crossref Sponsoring Member
Since 2025
ORCID Institutional Member
The problem with running a call for papers
A call for papers looks manageable until the submissions land. Four hundred abstracts across eleven tracks, each needing two peer reviewers who are not co-authors, not from the same institution, and not already holding six other papers. The committee starts inside the submission platform and finishes inside a spreadsheet, because the platform tracked the files but never tracked the decisions.
Then come the last three weeks. Reviewers who never confirmed. Scores returned on two different scales because two chairs read the rubric differently. Authors emailing the coordinator directly because a notification never arrived. Revisions agreed over email and reconciled by hand at midnight. None of this is science, and all of it falls on the people you least want doing it — the researchers who volunteered to chair a track.
From call for papers to citable record
01
Open submissions for the types your event actually accepts — abstracts, posters, oral sessions, full papers — each with its own template, deadline, and track. Authors submit against the rules the committee set, so the material arrives ready for review instead of arriving as an inbox of attachments.
02
Single-blind, double-blind, or multi-round, with scoring criteria the committee defines. Reviewers are matched by track and knowledge area, with conflict-of-interest checks applied automatically. Progress, pending reviews, and disagreement between reviewers stay visible to the chairs throughout.
03
Acceptances, rejections, and requests for revision go out from the same record that holds the review history. What the committee accepts becomes the sessions, tracks, and programme of the event, without anyone re-typing titles and author names into a spreadsheet.
04
Accepted work is published as open-access proceedings with OAI-PMH metadata and ORCID authorship. When your committee contracts DOI registration for the edition, every accepted paper receives a Crossref DOI, deposited by Galoá as a Crossref Sponsoring Member since 2015.
From the abstract submission process to final approvals, Galoá proved to be an outstanding platform, facilitating a stress-free experience for researchers and presenters alike.
Where most platforms stop
Harvested at the source, not scraped from a PDF
Elsewhere in this category, the programme is the deliverable. The accepted work is compiled into a book of abstracts, a snapshot of a weekend, posted as a single PDF and after that effectively gone: no metadata for an indexing service to collect, no persistent identifier, nothing an author can cite in a grant application, nothing a peer reviewer can show as evidence of the work they did.
Here the submission that went through peer review becomes the published paper, with nobody re-entering anything. Galoá publishes it on proceedings.science, an open-access repository, and exposes its metadata over OAI-PMH so indexing services and institutional harvesters collect it at the source instead of scraping a PDF. Authorship attaches to ORCID, so the paper follows the researcher rather than a name string, and the review credit attaches to the peer reviewer who earned it. If your committee contracts DOI registration for the edition, every accepted paper also receives a Crossref DOI, deposited by Galoá as a Crossref Sponsoring Member since 2015.
Ten years from now the work your community produced is still findable, still citable, and still credited to the researchers who did it.
Where this fits
Committees that also need registration, certificates, the programme, and the attendee app run the full Galoá Event Manager. Committees whose priority is what happens to the accepted work go straight to conference proceedings publishing. Both start from the same submission record described on this page.
What conference chairs and scientific committees ask before moving a call for papers to Galoá.
Abstract management software is the platform a scientific committee uses to run a call for papers end to end: collecting submissions, assigning them to peer reviewers, recording scores and decisions, notifying authors, and turning the accepted work into the conference programme. Galoá covers that workflow and then carries the accepted submissions one step further, into open-access proceedings with persistent identifiers.
Yes. The platform supports single-blind, double-blind, and multi-round review, with configurable scoring criteria, reviewer assignment by track or knowledge area, and conflict-of-interest checks so a reviewer is never matched to their own institution or co-authors. The scientific committee keeps full editorial control over decisions at every round.
Yes. As an ORCID Institutional Member, Galoá pushes verified peer review credits to the reviewer's ORCID record automatically, with no manual entry from your committee. Reviewing a conference submission stops being invisible labour and becomes part of the reviewer's permanent academic identity — which is also what makes reviewers accept the next invitation.
That is the question most abstract management platforms do not answer. With Galoá, accepted submissions are published on proceedings.science, the open-access repository that already holds more than 165,000 papers from meetings dating back to 1978. The metadata is exposed over OAI-PMH so indexing services and institutional harvesters collect it at the source, and authorship connects to ORCID. Your community's work stays findable and citable instead of ending as a PDF nobody can reference.
No. Committees run the call for papers and peer review on Galoá without contracting proceedings publication, and add it later for the editions where it matters. Publishing is a decision your committee makes per edition, not a condition for using the platform.
Yes. Galoá's team migrates previous editions, including legacy PDF archives, into the same indexed and citable repository as new ones. ABEP consolidated 50 years of conference proceedings — back to the association's 1976 founding — into a single open-access library. See the ABEP case study.